Assessing a Demand
Once a Demand is approved and goes to the Assessing phase, it stays in the Assessing phase until it is accepted into a Portfolio. When the Portfolio Manager accepts the Demand into a Portfolio, the Demand becomes a Project. The Portfolio record now has a Demands tab, and the Details tab now has an Estimated Effort field, which is calculated based on the Projects in the Portfolio.
There is also a new set of Budget fields on the Overview form. In addition to OOTB Allocated and Consumed fields, there is now a Remaining Budget, Estimated Consumed Budget, and Estimated Remaining Budget calculation. Estimated fields are calculated using numbers from Demands in the Portfolio that are in Assessing status. Project budget information is also included. In the Demands tab, you can select Demands and select Remove from Budgets or Include in Budgets to see how the overall Portfolio budget is affected.
To include a Demand in a Portfolio:
- Select the Demand in the Demands tab and click Accept into Portfolio - Create Project.
- Select an Owner for the Project.
- The Demand is converted to a Project and the Demand is set to Closed.
The new Project clones the following from the Demand:
- Demand Title
- Details
- Estimated Start Date
- Estimated End Date
- Area
- Related Items:
- Phases
- Tasks
- Budgets
- Risks
- Issues
- Stakeholders