---
title: Using Automated Project Tracking
slug: neurons-for-itsm/admin-user-help/enu/latest/using-automated-project-tracking
createdAt: 2026-07-14T19:16:44.122Z
---
## About Automated Project Tracking
Previously the Completion % on a Project was a completely manually-managed field with no calculation or automation defined. In this new release, Project Managers that are managing multiple Projects can track progress and Completion for each Project with the Completion % being based on updated Task data and pre-defined weightings. This saves Project Managers time so that they don't have to be manually updating percentage complete for every consitituent part of a Portfolio.
Project Managers can also set their own weights (Percent of Project) against completed Phases and roll that up to the total Completion % of a Project for a better estimated view of Project progress.
:::hint{type="info"}
**Note:** Ivanti, being aware of the two schools of thought when calculating Percentage Completion for a Project, has used a mix of both Effort and Schedule. The Schedule completion is based derived from the Project Phases, and the Effort completion is derived from the Tasks in each of those Phases.
:::
## Project Tracking Fields on the Project Form
1. Open the **Project** workspace.
2. Select an existing project. The changed or new fields are as follows:
| Field | Description |
| -------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **\[n] Percent Completed** | Known also by the term Weighting, this indicator updates automatically based on information from the Phases that form the Project.
If you see a warning saying that the percentage doesn't add up to 100%, this is because the **Percent of Project** field has been edited manually in a Phase using the **Manual Input **option. |
| **Total Project Days** | The length of the Project in days automatically calculated from the days in the constituent Phases. |
## Project Tracking Fields on the Phase Form
1. Open the **Project** workspace.
2. Select an existing project.
3. Select the **Phase **tab. The changed or new fields are as follows:
::Image[]{src="https://api.archbee.com/api/optimize/parib0MC3hVoUNdfQdnac/VLhEjJ-Wdgyv730Q2vHjY_phase-automated-workflow-tracking.png" alt="Changed fields for Completion %, Phase total days, Project total days, Percent of Project for 2023.4" position="flex-start" size="80" initialPath="../../Resources/Images/PPM-Images/phase-automated-workflow-tracking.png" githubPath="Content/Resources/Images/PPM-Images/phase-automated-workflow-tracking.png" showCaption="false" width="1010" height="399" darkWidth="1010" darkHeight="399"}
| Field | Description |
| ---------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **Phase Total Days** | Total days derived from the difference between the Start Date and End Date fields, (example: 9 to 5pm, not including weekends).
**Tip:** Normal working hours are set in the Hours of Operation calendar in the Admin Client. Refer to [Setting Up Hours of Operation](docId:_Qp9OyhXNF2bF5FnN2NEX). |
| **Project Total Days** | Automatic total for all the days in all the Phases. |
| **Percent of Project** | This field represents the value or weight that this Phase provides to the Project, as a percentage. When automatically calculated, the value is the number of days in a Phase as percentage of the total Project. If you add another Phase, **Save**, and click the refresh icon, this field automatically updates.
Example: If a Project is planned for 60 Days, the Project Phases associated with the Project span across those 60 days. If Phase-1 is 15 days based on Phase Start/End Date, Phase-2 is 15 days, and Phase-3 is 30 Days = Phase-1 accounts for 25% of the Project, Phase-2 25% and Phase-3 50%.
When Phase-1 is completed, 25% of the Project is complete (Completion %); when Phase-2 is completed, 50% of the Project is complete, and so on.
**Note:** You can set this value manually by using the **Manual Input** option. |
| **Manual Input** | Select this option to set the **Percent of Project** manually.
You may want to do this if the perceived value of those days in a particular Phase represents a bigger **Percent of Project** than that automatically calculated. Select** OK **for the prompt about validation constraints.
You also see a warning that all Phases don't add up to 100%. |
| **Completion (%)** | Phase completion as a percentage calculated from the Tasks that have been completed. |