--- title: Creating a Portfolio Budget Plan slug: neurons-for-itsm/admin-user-help/enu/latest/creating-a-portfolio-budget-plan createdAt: 2026-07-14T19:16:46.245Z --- The Portfolio Budget Plan encompasses all linked Project Budget Plans. There are two types of budget plan, a Portfolio Budget Plan, and a Project Budget Plan. Use the appropriate workspace to create a budget plan for either a project or portfolio budget. To create a Project Budget Plan, refer to [Creating a Project Budget Plan](docId:7_L9Cx6c8pNRkUY8c9pHK). This workspace is available to the following roles: - Portfolio Manager - Project Manager - Demand Manager **To create a Portfolio Budget Plan:** 1. Log into the Service Desk console. 2. Open the **Portfolio Budget Plan** workspace. 3. Click **New Portfolio Budget Plan**. 4. Enter the required information into the fields in the **Overview** section and tabs listed below. 5. When completed, click **Save**. ::::ExpandableHeading ## Adding Information in the Overview Section This is the main section where you enter basic details for the Portfolio Budget Plan. 1. Enter information into the fields. :::Paragraph{indent="1"} Fields marked with an asterisk are mandatory. ::: | Field | Description | | --------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------- | | **Name\*** | A unique name for the master budget, for example, Portfolio Budget FY2015. | | **Budget Policy** | A general statement about the budget policy. | | **Owner** | Name of the owner. The default owner is the creator of the record. | | **Status** | Status of the budget plan. The default status is **Draft **and changes automatically as the plan goes through the approval workflow. | | **Start Date\*** | The start date of the budget plan, typically the first day of the fiscal year. | | **End Date\*** | The end date of the budget plan, typically the last day of the fiscal year. | | **Approval Due Date** | The latest date when the budget approval is due. | 2. You must enter the planned amount for the budget on the **Details** tab before saving, refer to [Adding Information in the Details Tab](docId\:wUfghv599BVzMAA7Xc3lo). :::: ::::ExpandableHeading ## Adding Information in the Details Tab 1. Enter information into the fields. :::Paragraph{indent="1"} Fields marked with an asterisk are mandatory. ::: | Field | Description | | -------------------- | ---------------------------------------------------------------------------------------------------------------------- | | **Planned Amount\*** | The total expense planned for the budget. This includes all planned amounts for project budgets linked to this budget. | | **Allocated** | Amount currently allocated to spend. | | **Consumed** | Total consumed cost covering all linked Project Budget Plans. | | **Remaining** | Remaining funds covering spend from all linked Project Budget Plans. | | **Percent Used** | Percentage of planned amount used. | 2. Click **Save** if you want to save the record at this point, you can return later and add additional information. :::: :::ExpandableHeading ## Adding Information in the Portfolios Tab This tab lists the portfolio records that are linked to the portfolio budget. Use the **Link** button to link an existing portfolio record. | Field | Description | | ------------------------------- | ---------------------------------------------------------------------------------- | | **Portfolio** | ID of the linked portfolio record. | | **Name** | Name of the linked portfolio. | | **Status** | Current status of the linked portfolio. | | **Owner** | Owner of the linked portfolio. | | **Primary Strategic Objective** | The currently selected primary strategic objective in the linked portfolio record. | | **Start Date** | Start date of the linked portfolio. | | **End Date** | End date of the linked portfolio. | ::: ::::ExpandableHeading ## Adding Information in the Project Budgets Tab Use the **Project Budgets** tab to link existing Project Budget Plans to the Portfolio Budget Plan. You can also create new Project Budget Plans from this tab. | Field | Description | | -------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | | **Project Budget** | Project Budget Plan record ID. | | **Name** | Name of the Project Budget Plan. | | **Status** | Current status of the Project Budget Plan. This field updates automatically when the Project Budget Plan status is updated. | | **Budget Type** | The type of budget plan, can be **Project**, **Service**, **Entity** or **Other**. | | **Service** | Displays the service selected in the **Service** field for the Project Budget Plan.
This field is blank if you you did not select **Service** in the **Budget Type** field for the Project Budget Plan. | | **Planned Amount** | The planned spend for the Project Budget Plan. | | **Remaining Budget** | The remaining funds left in the Project Budget Plan. | **To link a Project Budget Plan to a Portfolio Budget Plan:** After you have created a Project Budget Plan, you can link it to the Portfolio Budget Plan. 1. Log in to the Service Desk console. 2. Open the **Portfolio Budget Plan** workspace. 3. Open the Portfolio Budget Plan from which you want to link a Project Budget Plan. 4. Select the **Project Budgets** tab, and then click the **link** button :inlineImage[]{src="https://api.archbee.com/api/optimize/parib0MC3hVoUNdfQdnac/e7GSPXYDdD9duu-oksQIg_link2.png" alt caption size="10" width="18" height="18"}. The project budgets are displayed. 5. Choose the project budget you want to link, and then click **Select**. The Project Budget Plan is added to the **Project Budgets** tab list. **To create a new Project Budget Plan from a Portfolio Budget Plan:** 1. Open the **Portfolio Budget Plan** workspace. 2. Open the Portfolio Budget Plan from which you want to create a Project Budget Plan. 3. Select the **Project Budgets** tab, and then click **New Project Budget**. The **New Project Budget Plan** form is displayed. 4. Enter information into the fields. refer to [Creating a Project Budget Plan](docId:7_L9Cx6c8pNRkUY8c9pHK) for more details on creating a Project Budget Plan. 5. Click **Save**. **To edit an existing Project Budget Plan from a Portfolio Budget Plan:** 1. Open the **Portfolio Budget Plan** workspace. 2. Open the Portfolio Budget Plan from which you want to create a Project Budget Plan. 3. Select the **Project Budgets** tab, and then double-click the Project Budget Plan you want to edit. The **Edit Project Budget Plan** form is displayed. 4. Edit the Project Budget Plan as required. 5. Click **Save**. :::hint{type="info"} If you need to edit information that is not available on the **Edit Project Budget Plan** form, you can open the full Project Budget Plan record by selecting the required entry, and then clicking the **Go to** button. ::: :::: ::::ExpandableHeading ## Adding Information in the Activity History Tab :::Paragraph{indent="1"} Use the **Activity History** tab to manage communication and investigation actions associated with the Project Budget Plan. The Journal business object displays and manages notes and email messages linked to the parent business object. ::: :::Paragraph{indent="1"} If the **Activity History** tab is not displayed, click the **Restore hidden tabs** icon :inlineImage[]{src="https://api.archbee.com/api/optimize/parib0MC3hVoUNdfQdnac/Z5N3hxvDZu97kVdPqLwgt_hiddentabsicon.png" alt caption size="10" width="19" height="20"} and select the tab from the list. ::: :::Paragraph{indent="1"} Emails and notes are automatically added to the **Activity History** list. You can also manually add an item to the activity history for further documentation of a business object. ::: **To add an email:** 1. Click **New Record Menu** and select **New Email**. 2. Enter the details in the **New Email** window, and then click **Save**. **To add a note:** 1. Click **New Record Menu** and select New Notes. 2. Enter the details in the **New Notes** window, and then click **Save**. :::Paragraph{indent="1"} To manually add an activity history item, refer to [Creating an Activity History Item](docId\:dOLnQxPLSR_CCl3-udX4k). ::: :::: ::::ExpandableHeading ## Adding an Attachment in the Attachment Tab :::Paragraph{indent="1"} You can attach files, images, or add URL's to Portfolio Budget Plans, enabling users to access additional data not limited by the defined fields. ::: :::Paragraph{indent="1"} If the **Attachment** tab is not displayed, click the **Restore hidden tabs** icon :inlineImage[]{src="https://api.archbee.com/api/optimize/parib0MC3hVoUNdfQdnac/Z5N3hxvDZu97kVdPqLwgt_hiddentabsicon.png" alt caption size="10" width="19" height="20"} and select the tab from the list. ::: :::Paragraph{indent="1"} To add an attachment or URL, refer to [Adding an Attachment](docId\:DwYg6stRtAl1ZdOaEcfjZ). ::: :::: ::::ExpandableHeading ## Viewing Information in the Audit Tab :::Paragraph{indent="1"} Lists audit details associated with the Portfolio Budget Plan. ::: :::Paragraph{indent="1"} If the **Audit** tab is not displayed, click the **Restore hidden tabs** icon :inlineImage[]{src="https://api.archbee.com/api/optimize/parib0MC3hVoUNdfQdnac/Z5N3hxvDZu97kVdPqLwgt_hiddentabsicon.png" alt caption size="10" width="19" height="20"} and select the tab from the list. ::: :::Paragraph{indent="1"} The **Audit** tab displays the following information. ::: | Field | Description | | --------------- | ----------------------------------------------- | | **Date** | Date when the budget plan was created. | | **User** | Name of the person who created the budget plan. | | **Event Type** | Type of event. | | **Description** | A summary of the budget plan. | ::::