---
title: Configuring Saved Search
slug: neurons-for-itsm/admin-user-help/enu/latest/configuring-saved-search
createdAt: 2026-07-14T19:16:51.942Z
---

## Accessing Saved Searches by Business Object

Administrators can see all saved searches for each business object.

1. From the Configuration Console, click **Build > Search Tools > Saved Searches** to open the **Saved Searches** workspace. The application displays a list of business objects with saved searches.
2. Click **Edit** under the **Action** column for the business object for which to view saved searches. The application displays the list of saved searches for the business object.

You can also access all saved searches for a business object by doing the following:

1. From the Configuration Console, click **Build > Business Objects** to open the **Business Objects** workspace.
2. Open a business object. The application displays the workspace for that business object.
3. Along the top, click **Saved Searches**. The application lists all of the saved searches associated with that business object.

## Giving Roles Permission to Export a Saved Search

Users with administrator rights can perform this procedure.

1. From the Configuration Console, click **Configure > Users and Permissions > Roles and Permissions** to open the **Roles and Permissions** workspace. The list of roles appears.
2. Select the role to have export permissions. The **Role Details** page appears.
3. Select the **System Permissions** tab.
4. At the bottom of the page, check **Allow Microsoft Excel download from saved searches**.
5. Click **Save**.

:::Paragraph{indent="1"}
The users for that role see the export icons on the **Saved Searches** page after they refresh or login again.
:::

## Giving Roles Permission to Email a Saved Search

Users with administrator rights can perform this procedure.

1. From the Configuration Console, click **Configure > Users and Permissions > Roles and Permissions** to open the **Roles and Permissions** workspace. The roles list appears.
2. Select the role to have email permissions. The **Role Details** page appears.
3. Select the **System Permissions** tab.
4. At the bottom of the page, check **Allow Email to yourself from saved searches**.
5. Click **Save**.

:::Paragraph{indent="1"}
The users for that role see the email icons on the **Saved Searches** page after they refresh or login again.
:::

## Setting the Visibility of a Saved Search

You can make a saved search visible or hidden depending on a condition.  Follow these steps:

1. From the Configuration Console, click either **Build > Search Tools > Saved Searches** or **Build > Automation Tools > Saved Searches** to open the **Saved Searches** workspace. The application displays a list of business objects with saved searches.
2. Click **Edit** under the **Action** column for the business object to set the visibility of a saved search for. The application displays the list of saved searches for that business object.
3. Hover the cursor over a search name and click **Edit**. The application displays the saved search format area.
4. Click **Hidden Expression**. The application displays an **Expression Editor** pop-up window where you can enter an expression that specifies when the saved search is visible.
5. Enter an expression such as **$(GetGlobal("FeatureA"))**.
6. Click **Save**.
7. Save the saved search. The application displays the list of business objects with saved searches. Notice that there is a function symbol in the **Hidden** column, to denote that the saved search has a hidden expression associated with it.