---
title: Asset lifecycle Work flow
slug: neurons-for-itam/help/enu/latest/asset-lifecycle-work-flow
createdAt: 2026-07-27T15:35:12.764Z
---

This procedure defines the asset lifecycle, which includes requesting assets, fulfilling requests from stock or through procurement, creating configuration items (CIs), assigning assets to users, and tracking assets across inventory and asset management workspaces.

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1. Create Product Catalog

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Administrators create and maintain catalog items.
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On the ITAM home page, go to **Product Catalog** workspace.
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Click **New** and select item type (bundle, hardware, software, consumable). For more information, see [To create a new catalog item](docId:01jmiR8aspbzXxLNxa86P).
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2. **Create Assets**
   - On the **Product Catalog** workspace, create and categorize assets into:
     - Hardware - Open **Hardware Assets** workspace, click **New** → Select asset type. Enter **Name**, **Serial Number**, **Status** and then click **Save**. For more information, see [To create a new asset record](docId:01jmiR8aspbzXxLNxa86P).
     - Software - Open **Software Assets** workspace and click **New**. Enter mandatory details such as Manufacturer. For more information, see [Software assets](docId:6XZYl5Dx7pvE8xcjEt4BQ).
     - Consumables - Open **Hardware Assets** workspace → **New** → **New Consumable**. For more information, see [To create a new consumable record](docId:01jmiR8aspbzXxLNxa86P).
3. Asset Request by User

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Users can request assets by ITAM portal using **self service** roles or **Asset mobile** role. For more information, see [Asset requests](docId\:MKRwhP6Dy1GkvogZ9A2ua).
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4. Stock Management

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Administrators verify inventory availability. Open **Stock Management** workspace and check asset availability. For more information, see [to check an asset into a storage space](docId:01jmiR8aspbzXxLNxa86P).
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If the asset is available in stock, continue with step **11** configuration items (CI).
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If the assets are out of stock continue with step **5**.
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2. Raise Purchase Order

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Administrator can initiate procurement and create purchase order for out of stock assets. Open **Purchase Orders** workspace, and click **New**. Enter required details. For more information, see [Create and manage purchase order](docId:01jmiR8aspbzXxLNxa86P).
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2. Create Line Item

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Administrator can create line item in purchase order to add the required assets such as hardware, software, or consumables. For more information, see [Create and manage purchase order](docId:01jmiR8aspbzXxLNxa86P).
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2. Identify Locations

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When the ordered assets arrive, you can manage their delivery and storage from the Assets tab on the Purchase Order, Invoice, or Shipment workspace as needed. To take deliveries for existing location, see [To take delivery of an asset](docId:01jmiR8aspbzXxLNxa86P). To create a new location with a storage space, see [Locations and storage spaces](docId\:Nctq0Pcdj-T9krYnO2TKw).
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3. Manufacturers and Vendor

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Administrators manage vendor associations. Select and associate Vendor with purchase order. Link contracts and contract line items. Validate vendor-item relationship. For more information, see [Integrating with CDW.](docId\:X_cEaTRKV7wyFcYOapsj4)
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4. Invoice with details

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You can associate one or more invoices with a purchase order to help you to track the invoices from your vendor and highlight any differences between the total cost from all of the invoices and the expected cost that was recorded on the purchase order. Open the required purchase order, and click the **Invoices** tab. For more information, see [To add an invoice to a purchase order](docId:01jmiR8aspbzXxLNxa86P)[.](#)
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2. Create Shipment

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You can associate one or more shipments with an invoice. Shipments enable you to specify a destination location and storage space for the shipment. Open the Invoices workspace. Under the **Shipments** tab, click **New Shipment**. For more information, see [To add a shipment to an invoice](docId:01jmiR8aspbzXxLNxa86P).
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2. Create Configuration Items (CI)

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After receiving assets. Create CI based on asset type: hardware or software. For more information, see [Configuration Item Workflow.](docId\:fUAegn-t-N5HyEEQejBQ-)
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3. Assign to User

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Administrators assign assets to users or locations. Open asset record, select **Assign User** or **Assign Location**. For more information, see [Configuration Item Workflow.](docId\:fUAegn-t-N5HyEEQejBQ-)
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4. Tracking Assets

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Administrators track assets throughout their lifecycle:
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Movement across locations
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Assignment changes
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Status updates (in use, in stock, disposal)
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For more information, see [Assets Tracking](docId:01jmiR8aspbzXxLNxa86P).
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